Record Keeping – Your Legal Protection – Think of documentation as your insurance policy – it proves you’ve done everything right when questions come up.
Temperature Logs
Your daily records need equipment ID (“Fridge #1”), date, time, temperature, who checked it, and any corrective actions taken. These need to be taken a minimum of twice a day.
Corrective Action Records
When temperatures go out of range, document what went wrong and when, which food was affected, immediate actions taken, how you fixed the problem, prevention steps, and follow-up monitoring results.
Maintenance Records
Keep track of equipment servicing, thermometer calibrations, cleaning schedules, staff training dates, and supplier audits. These show you’re managing everything systematically.
Staff Training Records
Document all food safety training from initial induction through refresher courses, including specific temperature control training, certification dates, renewals, and training effectiveness. This shows you’re serious about ensuring people actually learned what they needed to know